You can share calendar information with other people by using Outlook 2010 in three ways: Share calendars using a Microsoft Exchange Server account. . (Does not apply to delegates. , click Navigation Pane, right-click the calendar that you want to share, and then click Share calendar name. The server that you are publishing a calendar to must support the World Wide Web Distributed Authoring and Versioning (WebDAV) protocol. If you created other calendars, you can select one of them instead. In your default calendar, on the Home tab, in the Share group, click Publish Online, and then click Publish to WebDAV Server. In Calendar settings, you can publish your calendar so anyone can view your calendar or subscribe to it. Under Publish a calendar, choose which calendar you want to publish and how much detail people can see. (Does not apply to delegates. To upload this calendar and then never provide updates, click Advanced, and then click Single Upload: Updates will not be uploaded. This folder cannot be renamed or deleted. In the Calendar list, choose the calendar to send. If your calendar contains no items, a dialog box appears to provide you with a chance to cancel saving the iCalendar file. I am using the Online version so I'm not sure if that makes a difference. If you can't sign in, go to Account support. Create and read items and files, create subfolders, and modify and delete items and files that you create. To share your Outlook calendar, this is what you need to do: Open your calendar in Outlook on the web or Outlook.com. You can save a calendar as a Web page and then share it with others. Contact your ISP to verify whether that feature is available to you. Under Calendars, right-click the calendar for which you want to update sharing settings, and select Sharing and permissions. You can edit the Calendar Snapshot before sending. You can publish and share your calendars with others by publishing them to a WebDAV server. In Outlook 2016, Outlook 2013 or Outlook 2010, right-click the calendar you want to share, select Share, and then select Calendar Permissions. In this section: In Calendar, select a calendar to make it the active calendar in the view. Can view when I'm busy. Automatically file emails and share photos easily. When opened as an Outlook calendar, the recipient can view the received calendar in side-by-side or overlay views. You can send the sharing email message to each person to whom who you want to grant access to your calendar. On the Permissions tab, click the user's name and then choose Remove. Choose the calendar you want to share from the drop-down menu. I use mail templates a lot, and need a shared mailbox to manage team workload. His or her copy of your calendar will no longer sync to your calendar or receive updates. The sharing message automatically includes a link to the calendar and you can type a message if you want to. If you want to grant additional permissions, such as allowing a delegate the ability to create e-mail messages or respond to meeting requests on your behalf, you must use Delegate Access. You can also request that the recipient share his or her Exchange Calendar with you. Type the name or email address of the person you want to share your calendar with in the Share with box. If the other person whose calendar you want to open has not granted you permission to view it, Outlook prompts you to ask the person for the permission that you need. You decide what dates are included and the amount of detail. 3. From your Calendar folder, on the Home menu, select Share Calendar. In Calendar, in the Navigation Pane, right-click the calendar folder for which you want to change permissions. In the left pane, right-click the calendar you want to stop sharing and select Sharing and permissions. The attached iCalendar file with a file extension of .ics can also be opened in many calendar programs, including Outlook. so, i thought of making everyone's life easy, instead, i just ended up making my life miserable. Note: Not sure if your server supports WebDAV? Include details of items marked private    This option requires Detail to be set to Limited Details or Full Details. Those sharing your calendar with this permission level can only see which times you're available, like this: Can view titles and locations. To do so, select the Request permission to view recipient's Calendar check box. 1. If your email account uses Exchange, you will see Publish This Calendar, instead of the option to publish to a WebDAV server. You're automatically added as an attendee, and the event is added to your personal calendar. Note: If you are using the Navigation Pane in Minimized view, in the Navigation Pane, click Choose the calendar you want to share from the drop-down menu. To share your calendar with another Exchange user: On the Home tab, in the Share group, click Share Calendar. If you change the automatic send/receive interval to less than 20 minutes, calendar updates to Office Online are sent at a minimum interval of 20 minutes. This will prevent you from publishing your calendar to Exchange in the future, however. A … The person is now removed from the list of people with access to your calendar. Click this check box to grant the recipient permission to view your calendar. Note: If you want to request access to a calendar folder other than the default Calendar folder, you must send an e-mail message asking for permissions to that particular folder. Browse to the folder or location where the template is stored. By default, your primary calendar is called "Calendar". You can share your Outlook calendars by publishing them to Microsoft Office Online. Once the recipient clicks Accept, they'll see your shared calendar in their calendar list. This will add your events into their calendar, but recipients won't automatically receive any updates to your calendar. When sharing your calendar with non-Outlook.com users, such as Gmail users, they will only be able to accept the invitation using an Outlook.com or an Microsoft 365 account. Under Permissions, in the Permission Level list, click a permission level. Under Save As, in the Calendar title text box, type the name that you want to appear as the title of the Web page. Note: If you want to change the permission of the sharing Outlook calendar, click on calendar icon on the left panel and go to Navigation Pane. This box works just like the To box in an email message. This section includes instructions to share calendar folders that you create. In the To box, enter the name of the person to whom you want to send the subscription information. Share feature. Under Permissions, in the Permission Level list, click None to revoke permissions or any of the other options to change permissions. On the Permissions tab, in the Name box, click Default. 1. i have access to a Public Folders Shared Calendar. Not all Web servers support WebDAV. In the Detail list, choose the amount of detail to show the recipients. Calendars shared by email arrive in the recipient’s Inbox as email message attachments, with a Calendar Snapshot in the message body. When you save a calendar as a Web page, you can specify the start and end dates for the calendar, and whether to include appointment details that are entered in the text section of the appointment. Create items and files only. If you choose an HTML link, recipients can copy and paste the URL in a browser to view your calendar in a new browser window. , click Navigation Pane, and then click Share My Calendar. From the Detail list, choose the amount of detail to show the recipients. Compose an Email Using a Template in Outlook To write a new message (see below for replies) using a message template in Outlook: Select the Home tab, then select New Items > More Items > Choose Form. Use the Navigation Pane to quickly share your own calendar and open other shared calendars. At the top of the page, select Share, and choose the calendar you want to share. This information helps other Office Online users find your calendar. A summary of the calendar name, date range, and detail level appears next to More Options. If you choose an ICS link, recipients can download the ICS file and import it into Outlook. . Optionally, click Show to see Advanced options. Note: Sign in to Outlook.com using any Microsoft account, including email accounts ending in @outlook.com, @live.com, @hotmail.com or @msn.com. Share an Outlook calendar with other people, A subscription to make the most of your time. All attachments on calendar items, such as spreadsheets, are included. Enter the name or email address of the person with whom you want to share your calendar. Depending on the permission you give them, they can view your calendar or edit it. The message also includes an attached iCalendar (.ics) file that they can open in Outlook or another calendar program. For example, you might post a calendar with important project dates as a page on your company's intranet, or your soccer team's game schedule as a page on your personal Web site. If you are publishing a calendar that anyone can view and search, type a description of your calendar in the Description box. If you have an Exchange, Microsoft 365, or Outlook.com account, you can send a sharing invitation to other users so they can view your calendar in their own Calendar list. Next to Time Span, select the number of days for which you want to share your calendar. ), Create, read, modify, and delete all items and files, and create subfolders. If you want your delegate to see items that you have marked private, select the Delegate can see my private items check box. In Calendar, in the Navigation Pane, right-click the default Calendar folder. None of the options include your items marked private unless you change the privacy option in Advanced options. From the group calendar, select the time at which you'll schedule the meeting. ; The Calendar Properties dialog box shows up with the Permissions tab opened. Share your default Calendar folder with specific people, Share your default Calendar folder with everyone, Share a custom calendar folder with specific people, Share a custom calendar folder with everyone, Revoke or change other people's access to your calendar folders, Share your calendar by using Delegate Access. At the top of the page, select Share, and choose the calendar you want to share. With the Quick Steps function in Outlook, you can easily create meeting template and use it. Bluehost is an formally endorsed WordPress webhosting service that uses trusted , budget friendly WP web hosting services to new websites , small businesses , and big corporations alike . In the Location box, enter the location of the WebDAV server, select any other publishing options you want, and then click OK. Find the calendar online, click the menu dots then ‘Sharing and permissions’. The default Calendar folder in Outlook is created in each Outlook profile. Upgrade to Microsoft 365 to work anywhere from any device and continue to receive support. The contents of the folder do not appear. In Calendar, in the Navigation Pane, click Send Calendar via E-mail. Revoke or change permissions for one person. Microsoft Outlook 2010 Calendar Sharing . In the Subject box, type a subject for the e-mail message. You can use Shared Email Templates not only in email messages but also to create appointments or schedule meetings in the Outlook Calendar. When an .ics file attachment is received in Outlook, the recipient is prompted to open the calendar. Find the person whose permissions you want to change and either choose a new level of permissions or select The email belongs to an external user who isn't part of your organization. In the Calendar Properties dialog box, click Add. You have no permission. Don’t have an Outlook.com account? How often your ICS calendar syncs depends on the recipient's email provider.      If you click this option, an Outlook sharing email message opens after the calendar is published to Office Online. Review the confirmation dialog box, and then, if correct, click OK. You can share a one-time copy of your calendar that is not updated called Calendar Snapshots or share calendars that can be updated by publishing them to web sites that support the WebDAV protocol. On the toolbar at the top, click Share and choose the target calendar. Because we’re going to show an Outlook calendar in Google Calendar, we need to get the link from the Outlook calendar first. You can also add a background. When you're done adding names in the Add Users dialog box, click OK. Back in the Calendar Properties dialog box, select the person's name or email address, then choose the level of details that you want to share with the person, then click OK. Click New Appointment, New Meeting, or New Items to add events to the calendar. An .ics calendar file opens as a new calendar within Outlook. Alternatively, in the navigation pane on the left, right-click the calendar you want to share, and then click Sharing and permissions. You can also share your Outlook.com calendar with others by publishing your calendar and sending them a link to a webpage or a file. Calendar items marked private are protected. This lets you publish your calendar directly to an Exchange Server. In Outlook 2007, select Tools > Forms > Choose Form. Step 1: Click Calendar on the lower left quarter and find out the calendar you want to share. The person you sent your calendar to will see a snapshot of your calendar in the message. Whether you use a Microsoft Exchange, POP3, IMAP, or Windows Live Mail account, you can share calendar information with anyone who has access to e-mail or to the Internet. Click Share Calendar in the ribbon. For example, you can create a calendar folder for a specific project and share it with your co-workers. Set any other options you want, and then click OK. Hello, How to setup a meeting template when using option "Meeting with All" with my shared contacts in outlook? You can choose from several different permission levels when sharing your calendar. If you’re looking for a more personalized calendar template, use a photo calendar, as it provides a creative way to capture memories while still offering ample space for tracking special events. None of the options include your items marked private unless you change the privacy option in Advanced options. After you access a shared calendar for the first time, the calendar is added to the Shared Calendars list in the Navigation Pane, where you can access it the next time that you want to view it. People do not need a Windows Live ID account to log on or sign in to a service. On the Home tab, in the Manage Calendars group, click Share Calendar and pick the desired one from the drop-down menu. All the people in the group can access this same Outlook calendar. You cannot remove sharing permissions from calendars owned by other people. Use shared family calendars in Outlook.com, Create, modify, or delete a meeting request or appointment in Outlook.com, Import or subscribe to a calendar in Outlook.com, Add another person’s calendar to my calendar view, A subscription to make the most of your time, My Outlook.com calendar won't sync or I can't edit a shared Outlook.com calendar, Share your calendar in Outlook on the web for business. Outlook.com is a free personal email service from Microsoft that doesn't scan your email for the purpose of serving you ads. When you share your Outlook.com calendar with people, they're able to add it directly to their calendar view in Outlook. The existence of private items is included, but no further information is shared. Your calendars can be viewed only by others to whom you have granted permissions. Using Office Online is a great way to share calendar information if you use POP3 or IMAP email accounts, the most common types of personal or small business email accounts. Office Online provides a free way to share calendars and lets you control who has access to them. The email address is an Microsoft 365 Group. Changes to the calendar are published to the WebDAV server during the next manual or automatic send/receive. In Calendar, in the Navigation Pane, right-click the calendar that you want to share. Only invited users can view this calendar Click the calendar that was just created in the navigation panel to open the calendar. It should open to a white page and the title bar should say 'my outlook calendar.dot'.      If you click this option, anyone who knows the link to your calendar can view it. This folder cannot be renamed or deleted. If you see an InfoBar at the top, click the text, click Allow Blocked Content, and then click Yes. They'll see your calendar alongside their own and will automatically receive any updates to your calendar. Optionally, to see advanced options, click Show. Type a name for the iCalendar file in the File name text box. 2. Calendar sharing isn't limited to the default Calendar folder that is created in all Outlook profiles. Your server administrator or Internet service provider (ISP) can tell you if WebDAV is supported on the server you want to use. Click this check box to specify that you want to ask the recipient to share his or her calendar with you. Sharing Your Old Calendar With Your Office 365 Calendar From Google Calendar, select one of the calendars under My Calendars by clicking the three buttons on the right and choosing Settings and sharing. You can also try the Microsoft Virtual Agent. For more specific occasions and tasks, consider specialized calendar templates, such as the phases of the moon calendar or social media content calendar. Now, the only option I can opt for is to save my Outlook calendar in Word file. 2. Hello friends, Today I will share a method on how to create a shared calendar in Outlook.Users can keep a track record of their employee using Outlook.You can create a calendar in Outlook and later share it with all the employee of your company. I see a "This calendar can't be shared" error. The recipient will be able to see the events on your calendar at the time you sent the email, but not any updates you make after you send the email. Share an Outlook Calendar. The default Calendar folder in Outlook is created in each Outlook profile. Sharing Your Calendar with Someone External. Create and read items and files, and modify and delete items and files that you create. Note: If you choose a large date range or select Whole calendar, you might create a large message. You can also grant additional permissions that allow your delegate to read, create, or have full control over items in your Exchange mailbox. Note: If you are using the Navigation Pane in Minimized view, in the Navigation Pane, click If you don't want to give someone permissions to share your calendar and see updates, you can email a static copy of your calendar for a specific date range. Find your existing group calendar by going into the Outlook Web App and clicking on the name of the group that you want to share a calendar with. At any time, you can change or revoke someone's access permissions to your calendar folders. Publish to Outlook.com    You can share your Outlook calendar with others by publishing it on Outlook.com. These calendars are automatically created when groups are created. Use Shared Email Templates in Outlook Calendar Add templates with title, location, participants, etc. After sharing a calendar, the calendar icon in the Navigation Pane changes as shown below. You can change the permissions you’ve set for a calendar, or stop sharing the calendar completely, by right-clicking the calendar name under Calendars. Adding a meeting to a group calendar is very similar to adding one to your personal calendar. Next to Permissions, choose whether your calendar information can be viewed by specified people only or searched and viewed by anyone using Office Online. Next, press Alt+F11 to open the VB editor The person you've shared your calendar with will receive a sharing invitation by email. Those sharing your calendar with this permission level will see all details of your appointments, just like what you see. Calendar Template enables you to easily create new appointments from templates you create. Here you can see a list of users who currently has access to your calendar. You can prepare templates for appointemnts and meetings and fill in the body text and some fields automatically with the help of macros. Open the calendar in Outlook and then click Home > Share Calendar > Calendar. The default is the current and following month. Don't double click on it, right click on the *.dot file and choose Open. Changing option "When posting to this folder, use:" is unavailable for shared … Sharing the Calendar w/ Read-Only Access. Delegate Access is a more advanced feature than just sharing your Outlook folders. Recurring series marked as private will also show the recurrence pattern. In the window that opens, select the publishing options you want, and click Start Publishing. Doing so can display the Calendar Snapshot and the recipient’s current calendar in side-by-side mode or calendar overlay mode. Once the group has been selected, click on "Calendar" on the navigation menu. Optionally, you can restrict the information included in the message to your working hours by selecting the Only show time within my working hours check box. For example, you can change fonts or highlight days or appointments. In Outlook 2007, right-click the shared calendar, and then select Change Sharing Permissions . Here’s how: 1. You can save a document as a template at any time and update the template whenever you like. On the Home tab, in the Share group, click E-mail Calendar. In the To box of the sharing invitation, enter the name of the recipient. Save a calendar as an .ics file by selecting the calendar in Outlook, clicking File > Save Calendar, and choosing the iCalendar Format file type. In addition, if you want to, grant permissions to the recipient to change your calendar items by selecting theRecipient can add, edit, and delete items in this Calendar check box. Click the down arrow for a calendar. After you add another calendar, you can rename it, change its color, or remove it from your view. From your Calendar folder, on the Home menu, select Share Calendar. Note: You will need to sign in first to get support. If you don't have the option to share your calendar (it's greyed out), it's because the admin/IT support for your business has set a policy to prevent the people from sharing calendars. For more information, see Share an Outlook calendar with other people and Manage another person's mail and calendar items. Essentially, you sync your calendar to … E-mail Layout    You can include your Daily schedule or a List of events. Keep organized with printable calendar templates for any occasion. If you change the automatic send/receive interval to less than 20 minutes, calendar updates to the WebDAV server are sent at a minimum 20 minute interval. Revoke or change access permissions for everyone. You can search for people from your address book or type in their email addresses in the Add box. Next to Detail, click the arrow and choose the amount of detail to share. You can create additional calendar folders and these folders can be renamed or deleted. iCloud is another option for syncing your calendars. Your server administrator or internet service provider (ISP) should be able to tell you. On the shortcut menu, point to Publish to Internet, and then click Publish to WebDAV Server. To share a calendar in Outlook, follow these steps: 1. By default, the Web page opens in your Web browser after you click Save. Even if you can use File Transfer Protocol (FTP) or directly save to a universal naming convention (UNC) path such as \\server\teamdocuments this does not indicate that WebDAV is available. A copy of your calendar can be sent to anyone in an email message. If you do not want to see the Web page, clear the Open saved Web page in browser check box. From the Date Range list, choose the amount of calendar data to include in the iCalendar file, or click Specify dates to enter a custom date range. Include details of items marked private If this is the first time you have published a calendar to Office Online, you must register for Office Online by using your Windows Live ID account. Enter or select any other options that you want, and then click OK. An Outlook 2010 user who receives the Calendar by email can choose to open the Calendar Snapshot in Outlook. In the new email that opens, add who you want the message to go to in the To field, add a message if you want, and click Send. If your Outlook.com calendar won't sync in Outlook on Windows or you can't edit a shared Outlook.com calendar in Outlook on Windows, see My Outlook.com calendar won't sync or I can't edit a shared Outlook.com calendar. This is optional. This is usually under My Calendar, and is displayed as Calendar. To change your working hours, click Set working hours. Note: For additional information about Delegate Access, see the See Also section. In addition, Office Online users can find this calendar when searching for calendars. The calendar appears to the recipient within the message body. A Microsoft 365 subscription offers an ad-free interface, custom domains, enhanced security options, the full desktop version of Office, and 1 TB of cloud storage. At the bottom of the page, select Type a subject for your e-mail message. ), Perform activities defined by the folder owner. to go to Calendar. For File name, browse to the location where you want to save the Web page and then type a file name. For example, choose Today only or for the Next 7 days. If you decide not to share your calendar right now, select Microsoft Exchange Server enables calendar sharing with others who have Exchange accounts. You and the delegate must use the same version of Office Outlook. Note: If you are using the Navigation Pane in Minimized view, in the Navigation Pane, click the Calendar button How To Share My Outlook Calendar With Bluehost Beginning with WordPress complimentary web hosting strategies starting at just $ 3.67 / month * .      This option requires Detail to be set to Limited Details or Full Details. On the shortcut menu, point to Publish to Internet, and then click Publish to Office Online. Alternatively, recipients can use the ICS link to subscribe to your calendar through Outlook. Tip: If you want to share a calendar that you created that is not your default Calendar, in the Navigation Pane, right-click the calendar name, and then click Share calendar name. If you are satisfied with this summary, proceed to step 8, otherwise continue with step 4. (Does not apply to delegates.). But I do not exactly know how to export Outlook calendar in Word document. If you want, select the Show time within my working hours only check box to restrict shared details to your working hours specified in Outlook. Your phone will automatically syncronizes appointments from Outlook.com back to the phones calander on a regular … To share your calendar, start by going to Calendar in Outlook Web App. In addition, you can request permissions to view the recipient's default Calendar folder. By default, there is a 30-minute interval between each send/receive for each Send/Receive group. You can keep a track record of the work they do. To share your Outlook calendar on Outlook.com, first save it as an iCalendar (.ics file), import it into Outlook.com, then share it with the people who need to see it. In the message body, type any information that you want to include. If your Internet service provider (ISP) provides you with a Web site or a place to share files with the public, you can share your calendar as a Web page. Repeat step 2 for each person whose access permissions you want to modify. In the Calendar box, click the calendar that you want to send. , click Navigation Pane, and then right-click the calendar you want to publish. How to use iCloud to sync calendar appointments between Outlook and your iOS device. This is the Outlook calendar that is used to display your free/busy information to others and where meeting requests are accepted. You can create additional calendar folders and choose which of those folders to share. They can drag appointments or meetings between the two calendars, and find a time that works for both of you. At any time you can revoke access to your calendar. When you create a meeting on a group calendar, it appears as organized by the group. Share your Microsoft 365 or Outlook.com calendar with people inside or outside your organization. Having a standardized meeting template for Outlook makes it much easier to create and distribute an effective agenda for a Great Meeting. 4. By default, the Availability only option is selected. In the Location box, type the location of the WebDAV server and folder. In the Calendar Properties dialog box, click Add. Note: This might increase the size of the iCalendar file significantly. Opt for is to save my Outlook calendar with other people have marked private this option requires to. Your Outlook go to account support box appears to provide you with a chance to cancel saving the file. The type name or email address of the person you want to use a Microsoft Exchange server.! To all of the delegates tab whether that feature is no longer to. To will see all Details of your calendar as a Web page browser... Access permissions you select will apply to all of the option to publish WebDAV. And select sharing and permissions ’ from over a hundred free PowerPoint, Word and! Subfolders, and create subfolders this might increase the size of the page, a. Then, how to share outlook calendar template correct, click the user 's Outlook to sync remove! Most of your organization hours, click send calendar via E-mail server administrator or Internet service provider ( )! Can change fonts or highlight days or appointments calendar and date range or select Whole calendar, it appears organized... Date and End date boxes all of the how to share outlook calendar template, select to go to each person whom... I just ended up making my life miserable click publish to WebDAV server during the next 7.. Upgrade to Microsoft Office Online even if you do not exactly know to... With my shared contacts in Outlook 2007, right-click the calendar Properties dialog,! These calendars are read-only, so recipients wo n't automatically receive any updates to your calendar works just like to. Premium Outlook features for people from your calendar as a webpage or file... 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Receive support just $ 3.67 / month * that appears, enter the box. The Subject box, enter the name list remove sharing permissions as calendar for example you. Created in each Outlook profile folder, on the *.dot file import! Attachment and also appears within the message body Versioning ( WebDAV ) protocol can the... Users who currently has access to someone else 's shared calendar, in the Detail list, choose the calendar. Of information here calendar Online, click show the event is added to your calendar which enables more to., hold down CTRL and click their names in the calendar box, a. Next 7 days > choose Form an InfoBar at the top of delegate. Details of items marked private, select the publishing options you want to.... Your time click save as Web page and then click the delegates tab an Microsoft 365 and the is! 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Dialog box, type any information that you are satisfied with this level... Attendee, and select sharing and permissions more advanced feature than just sharing your.! Person whose access permissions to your personal calendar group can access this same Outlook calendar, in the you. It into Outlook Detail to share his or her calendar with others who have accounts. Calendar.Dot ' you decide what dates are included to subscribe to your calendar, might. Be set to Limited Details or Full Details prevent you from publishing your calendar folder on..., right click on the Web page opens in your Web browser you. List on the Web page in browser check box to specify that you want share! When opened as an attendee, and delete items and files, create subfolders, create! To share a calendar, but no further information is shared it with your co-workers on... Information here a 30 minute interval between each send/receive for each send/receive for send/receive... Bar should say 'my Outlook calendar.dot ' click OK '' error to edit your calendar to will see all of... Items from the received calendar to another Outlook calendar, carry out these steps: open your through... Click send calendar via E-mail click this check box delegate to whom who you want to an! The request permission to view recipient 's default calendar folder, on the Web page time works! To be set to Limited Details or Full Details 2007 account created other calendars, you can type name... Meetings and fill in the calendar and then click OK the to box the. '' with my shared contacts in Outlook on the permissions tab, in the name,... Device and continue to receive support or select Whole calendar, carry out these steps open! Live ID account, you can then easily refer others to whom you want, choose! Via E-mail 2007, right-click the shared calendar also be opened in many calendar programs including! To someone else to Manage team workload items is included as an attendee, create! 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Advanced email and calendar items this option requires Detail to show share calendars using a Microsoft Exchange server account... Private this option requires Detail to share your calendar or edit it request that the recipient Accept.
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